Primary

EventsAI LiteracyPeopleStudentsMembershipAbout UsMember learning

Explore

ProgramsProgressAdvisory BoardTeamAI NewsCode of ConductAccessibility ExpectationsCommunity GuidelinesContactSign in
Contact
Back to SASK AI EXPO

SASK AI EXPO policies

Accessibility Expectations

AiSK is committed to ensuring the SASK AI EXPO is accessible, welcoming, and barrier-free for all participants. These expectations apply to speakers, sponsors, vendors, exhibitors, volunteers, and staff.

April 27, 2026Prairieland Park, Saskatoon
Code of ConductAccessibility ExpectationsCommunity Guidelines

1. Presentation & Content Standards

1.1 Slide Design

  • Use a minimum font size of 24pt for body text and 32pt for titles
  • Use high-contrast colour combinations; avoid red/green combinations alone
  • Use sans-serif fonts for readability at distance
  • Avoid dense text — use clear headings, short bullets, and generous white space
  • Do not use flashing, strobing, or rapidly animated content
  • Include alt text or descriptions for all images, charts, and diagrams
  • If using video, ensure captions or a transcript are available

1.2 Spoken Delivery

  • Speak clearly and at a moderate pace; use a microphone at all times
  • Verbally describe key visuals, graphs, or demos
  • Avoid jargon without explanation
  • Face the audience when speaking to support lip-reading and engagement
  • Repeat audience questions into the microphone before answering

1.3 Handouts & Digital Materials

  • Provide materials in accessible digital formats whenever possible
  • Use descriptive hyperlink text
  • Share materials in advance where possible

2. Venue & Physical Accessibility

  • All session rooms, the Expo Hall, and networking areas are wheelchair accessible with step-free routes
  • Accessible washrooms are available on the main Event level
  • Reserved seating will be available near the front of session rooms
  • Service animals are welcome in all Event spaces
  • Clear, high-contrast signage will be placed at key navigation points
  • Rest/quiet areas will be available for attendees who need sensory breaks

3. Sponsor, Vendor & Exhibitor Responsibilities

  • Ensure booth displays include text at readable sizes with sufficient contrast
  • Keep aisles and pathways around booths clear for wheelchair and mobility device access
  • Avoid placing critical information or interactive elements above 48" or below 15" from the floor
  • Provide audio or text alternatives for any video or multimedia displayed at booths
  • Be prepared to describe products, demos, or visuals verbally when asked
  • Do not use flashing lights, loud sudden sounds, or strong scents

4. Communication & Language Access

  • The Event's primary language is English; AiSK will assess demand for other language support
  • Live captioning (CART) will be available for Mainstage keynote and breakout sessions
  • Speakers should be prepared to work with sign language interpreters if assigned

5. Dietary & Sensory Considerations

  • Catered meals and snacks will include clearly labelled allergen information and dietary options
  • A quiet/low-stimulation room will be available
  • Lighting in session rooms will be kept at steady, comfortable levels
  • AiSK will minimize unnecessary loud sounds during transitions

6. Requesting Accommodations

Email kaitlyn@aisk.ca or call/text 306.502.4520 as early as possible. Accommodation requests will be handled confidentially.

7. Accountability

Speakers who submit materials that do not meet these standards by the April 20, 2026 slide deadline may be asked to revise and resubmit. Persistent non-compliance may result in session reassignment or removal from the program.